Contracts and timing have vexed the Foundation for Pierce College’s fundraiser with the Topanga Vintage Market (TVM), officials said, stripping them of badly needed operational funds.
“There’s some dispute in terms of some of the language [the Foundation] struck out of the contract. They took out a provision,” said Rolf Schleicher, vice president of Administrative Services. “[The contract] was withheld from them until it’s resolved.”
The Foundation’s financial manager Kathy Zanghi said they secured TVM as a vendor in October 2013 before they had a new agreement with the college – it was subsequently approved in November.
“There were a number of issues at that time because the Foundation had no [charter] contract with the Los Angeles Community College District (LACCD) to even exist,” said Larry Kraus, associate vice president of Administrative Services.
Pierce College President Kathleen Burke said the college assisted the Foundation by allowing TVM to operate under a college agreement.
“They could not be compensated the first two months of the vintage market because they did not have an active contract with the college so they brought it to the college,” Burke said. “We did them a favor because the vintage market wanted to start.”
Foundation officials said TVM was looking for a new place to set up and they didn’t want to miss out on the financial opportunity.
The Topanga Vintage Market website states the flea market outgrew the Westfield’s Promenade Mall parking lot in Woodland Hills and now they’re a fundraiser for Pierce College the fourth Sunday of each month.
Zanghi said, “as the ink was still wet” on the charter contract, they drafted local permit and fundraising documents with the college to get TVM back under the Foundation.
“We thought we were okay to go,” she said. “Then you get a call from legal downtown and they say you can’t do it that way. Well, you can’t cancel it because you have already signed a contract with the people who are putting it on. It’s just awfully confusing – what they want and what they don’t want.”
Foundation officials said they have little legal support to navigate the documents.
“It seems that they’re assuming we are all attorneys and we’re not. We’re just trying to keep the Foundation going. We’re trying to be professional,” Zanghi said.
Kraus said the Foundation cannot take this type of permit and write a third party permit off of it.
The Foundation then submitted a new contract to LACCD to cover past and future TVM events under the permit, Zanghi said.
“We thought the district would approve the retroactive contract as they always had in the past for this type of a fundraising thing,” she said. “It was refused.”
Kraus said LACCD does not approve these contracts retroactively, however.
“No. Absolutely not. This is not something they would do a ratification on,” he said. “They do ratifications for permit for uses.”
Foundation officials said they were frustrated by the contract process but continued with TVM in legal limbo January through March. They resubmitted a contract in March with current dates, but altered some of the language.
In a March 25 email, Kraus told the Foundation they would have to consider cancelling the market event in April if they could not “circumvent the language in the agreement” and provide a special event insurance rider that LACCD was “adamant” about.
The college had its own permit ready for TVM to sign if the Foundation faltered but the Foundation made an attempt to fix the language.
“We just corrected and did something but we didn’t write the contract,” said Senior Program Director Floriya Borzenkova.
“That’s all I struck,” Zanghi said. “I told Larry and I told Rolf I was going to do that. I wouldn’t have done that had I not asked.”
The Roundup reached out to the LACCD contracts division but the administrator who answered was not authorized to speak with the media. The Roundup left a message for Leila Menzies, vice president of administration, risk management.
“Because the way the contract between us and Vintage Market is written it’s like they sublease the land from us. Because we cannot do it, the college took over.”
Burke and Schleicher said that the college could see repercussions from the district if contracts, leases and funds are not handled appropriately.
As a non-voting ex-officio on the Foundation’s board, Burke said her role is that of a designee for the board of trustees to ensure they operate in a legal and ethical way and in a way that does not harm the college.
Schleicher said their goal is to ensure the college does not lease land inappropriately and focus the Foundation on soliciting donors more than running enterprises.
“We would return anything that is owed to them, absolutely,” he said of the funds generated by TVM while out of contract with the Foundation. “We have no interest in harming them in anyway.”
The Topanga Vintage Market’s contract with Pierce College terms out June 24. Visit www.topangavintagemarket.com for more information.